Year-end overview for your accountant: hand over your salon records complete and verifiable
An export does not turn messy records into complete ones. If your appointments, till receipts and loose paper receipts live in different places, it is hard to tell whether you have everything. A good year-end overview for your accountant therefore does not start with the export button, but with a fixed period, a short check and a clear handover. You do not have to make your records perfect in one go. In this article you will read which salon data to gather, which four checks to do before you send anything, how to record differences without smoothing them over, and how to hand everything over as one clear package. You will also see what an accounting export does and does not do for you.
What a year-end overview is, and what it is not
A year-end overview is an organised collection of salon records covering an agreed period. Your accountant uses it to review your figures and process them further. It is source material, not bookkeeping.
A year-end overview does not replace your bookkeeping or your annual accounts. The annual accounts (jaarrekening) are a separate financial statement that your accountant prepares or reviews. Agree with your accountant which documents your situation requires.
Keep three kinds of data apart, because they measure different things:
Appointments show what was planned. An appointment is not automatically a payment.
Till records capture what was actually paid, with the payment method and VAT rate per line.
Reports summarise that data over a period. They reveal patterns, but on their own they are not complete records.
Which salon data to gather
Start by listing what your salon software makes available. For most salons these are the sources:
Till receipts and daily reports, with revenue per day and per payment method. If you close the till properly every day, most of the work is already done. See the salon cash-up checklist for how to approach that.
A VAT overview per rate for the chosen period.
Refunds. Note how they were recorded, so your accountant does not mistake them for new sales.
Separate documents that sit outside your salon software, such as purchase invoices, rent and subscriptions. You agree those separately with your accountant.
Split the material into two groups: what comes from your salon software and what you supply separately. Write down what is missing instead of making assumptions. Want to understand first what your revenue figures do and do not tell you? Read how to go from daily takings to real profit.
Four checks before you export anything
First check that all your sources cover the same period. A report with a different start or end date than your till records shows differences that only come from the dates.
1. Set the period. Write down the start and end date you use for the whole overview, usually the calendar year.
2. Gather the sources. Put till records, revenue reports, the VAT overview and the export files together.
3. Check completeness. See whether every source covers the same period and whether any days, receipts or documents are missing. A day without a single till record while the salon was open is worth a question.
4. Note your questions. Write down differences, missing documents and unclear transactions for your accountant.
In the Salonnare point-of-sale every receipt shows the payment method and the VAT per line, so you do not have to rebuild this check from loose receipts.
Record differences without smoothing them over
When you put till records and reports with the same dates side by side, you will sometimes see a difference. Do not correct it quietly. An amount you adjust yourself without explanation is harder for your accountant than a difference that is clearly described.
For each difference, note:
Which overviews you compared.
Which period they cover.
What exactly differs, with the amount.
What you have already found, for example a missing receipt or a record just outside the chosen dates.
Often the period already explains the difference. Read how to put periods side by side fairly in the article on financial reports for hairdressers.
The handover package: file names and a cover note
Turn the handover into one clear package. Your accountant then does not have to guess what a file contains or where extra attention is needed.
Recognisable file names. Put the content and the period in the name, for example *till-records_2026* or *vat-overview_jan-dec_2026*. Use the same date format everywhere.
One cover note. State the chosen period, the files you are sending and which export belongs to which overview.
Open points kept separate. Put your questions and the recorded differences in a document of their own, so they do not get lost between the figures.
Agree in advance in which format your accountant wants to receive the data. That saves a round of back and forth after the handover.
What an accounting export does and does not do
Salonnare has an accounting export that creates files for Moneybird and e-Boekhouden, two Dutch accounting packages. It is an export, not a live connection: you transfer data from your salon management, and your accountant processes it further in the accounting software.
What the export does: transfer your till data for a period in one go, in a format your accounting package can read.
What the export does not do: finish your bookkeeping, fill in missing documents or judge which documents your accountant still needs.
The reporting and the accounting export are included from the Starter plan (€29 per month). The free plan (€0) has the till itself, and Pro (€59 per month) adds unlimited staff. You pay a fixed monthly price per plan; on online and card payments a transaction fee of 0.5% (minimum €0.30) also applies.
Want to keep your till and records in one place? Start free with Salonnare.
Make it a fixed routine
A year-end overview does not have to be an annual catch-up. Pick a fixed moment, for example every month or every quarter, to go through your till records, file new documents and note questions.
Use the same approach every round: the same period split, the same file names and the same list of open points. By the end of the year the overview is then mostly ready, and you only need to check the last period.
Want to keep that rhythm up more easily? Try Salonnare for free and keep your salon records organised all year.
Your records in order all year
With Salonnare your till, reports and accounting export are in one place. Start for free and choose the plan that fits your salon later.
Start freeFrequently asked questions
What data does my accountant need for the year-end overview?
That differs per business and per accountant. Till records, a VAT overview and revenue reports are useful sources, but not an exhaustive or legally fixed list. Agree which documents and explanations are needed and which period you supply, and keep that period in all files.
When should I start preparing my year-end overview?
Ideally throughout the year. Pick a recurring moment, for example monthly, to go through your records and file new documents. Note questions as soon as they come up, so you do not have to work them out again at the end of the year.
Is an export from salon software the same as full bookkeeping?
No. An export transfers data, but it does not replace accounting software or the work of your accountant. The Salonnare accounting export creates files for Moneybird and e-Boekhouden; it is not a live connection. Treat the file as source material.
What do I do if amounts in my reports do not match?
First check that both overviews use the same period and sources; a different start or end date often explains the difference already. Note which amount differs and which overviews you compared, do not adjust anything quietly, and discuss an unexplained difference with your accountant.